Software Pricing
Gym Management Software Pricing Guide 2026
March 17, 2026 · 9 min read
Gym management software costs between $0 and $599 per month depending on features and gym size. Here's what every pricing tier actually includes — and which platforms give martial arts gyms the best value in 2026. We compared 7 platforms across starting price, per-member fees, feature depth, and free tier availability so you can make a decision based on data, not sales demos.
Pricing in the gym software market is deliberately confusing. Some platforms publish prices on their website. Others hide behind "contact us for a quote." Some charge a flat monthly fee. Others charge per member, which means your software bill grows every time you succeed at growing your gym. And almost all of them have add-on fees that don't show up until you're three months into a contract.
This guide breaks down what you actually pay — not what the landing page says.
Complete Pricing Comparison Table
| Platform | Starting Price | Per-Member Fee | Best For | Free Tier |
|---|---|---|---|---|
| House of Grapplers | $0–$29/mo | No | Martial arts | |
| Gymdesk | $75–$200/mo | No | General gyms | |
| Zen Planner | $117–$399/mo | Yes (scales) | CrossFit / martial arts | |
| MindBody | $129–$599/mo | No | Yoga / wellness | |
| Kicksite | $69–$149/mo | No | Martial arts | |
| Wodify | $109–$299/mo | Yes ($2/member) | CrossFit | |
| Glofox | Custom pricing | Custom | Boutique fitness |
The spread is significant: from $0/mo to $599/mo for what platforms describe as the same category of product. The difference comes down to who the software was built for, what features are included at each tier, and whether you're paying for things your gym will never use.
What You Get at Each Price Point
Free tier ($0/mo)
Only House of Grapplers offers a genuine free tier for gym management. It includes billing for up to 25 members, 5 classes, attendance tracking via QR code or kiosk, belt promotion tracking, and basic reporting. No credit card required. No time limit. This covers the core needs of a gym that's just getting started or running a small program.
Recurring membership billing (Stripe)
Attendance tracking (QR + kiosk)
Belt promotion tracking
Up to 25 members, 5 classes
Budget tier ($29–$99/mo)
This is the sweet spot for most martial arts academies with 25–100 members. House of Grapplers Pro ($29/mo) covers 100 members, 20 classes, unlimited curriculum modules, and full reporting. Kicksite starts at $69/mo with similar coverage. Gymdesk starts at $75/mo. At this tier, you get real scheduling, automated billing, and member management without per-member fees eating into your margins.
Full scheduling and class management
Automated billing with dunning
Member management and family accounts
Basic reporting and analytics
Mid-range ($100–$299/mo)
Platforms at this tier — Zen Planner ($117+), MindBody ($129+), Gymdesk upper tiers ($200), Wodify ($109+) — add advanced features like marketing automation, branded mobile apps, advanced analytics, and multi-location management. These features matter for large operations. For a single-location martial arts academy, most of these features go unused. This is the tier where you start paying for yoga studio features.
Marketing automation and email campaigns
Branded mobile app (some platforms)
Advanced analytics and retention reports
Multi-location management
Premium ($300+/mo)
MindBody's upper tiers ($300–$599/mo) and Zen Planner at scale ($399/mo) target multi-location fitness franchises, yoga studio chains, and wellness centers with spa and retail components. At this price point, you get dedicated account managers, custom integrations, and enterprise-level reporting. This tier makes sense if you run 3+ locations with 500+ members total. For a single martial arts academy, this is almost certainly overkill.
Dedicated account manager
Custom integrations and API access
Enterprise reporting and dashboards
Spa, retail, and wellness features
Hidden Costs to Watch For
Published pricing is only part of the story. Several platforms have costs that don't appear on the pricing page but show up on your first invoice — or worse, after you've migrated your entire member database.
Costs that don't show up on the pricing page
• Per-member fees — Zen Planner and Wodify charge per active member. A gym growing from 80 to 150 members could see their bill double without changing plans.
• Transaction fees — Some platforms charge 1–3% on top of Stripe/processor fees for each payment. On $15K/mo in billings, that is $150–$450/mo in hidden fees.
• Setup and migration fees — Glofox and MindBody have been known to charge $500–$2,000 for onboarding and data migration. Ask upfront.
• Contract lock-in — Annual contracts with early termination fees mean you are locked in even if the software does not work. Month-to-month is always safer.
• Add-on feature pricing — Features listed on the website may be add-ons. Marketing automation, branded apps, and advanced analytics are often separate charges.
Which Pricing Model Works for Martial Arts Gyms?
There are two dominant pricing models in gym software: flat-rate (you pay the same monthly fee regardless of member count) and per-member (your bill scales with your roster). For martial arts gyms, the answer is clear.
Flat-rate pricing
Predictable monthly cost
Growth is rewarded, not penalized
Trial members and seasonal spikes cost nothing extra
Easier to budget and forecast
Per-member pricing
Costs increase as you grow
Trial members inflate your bill
Seasonal fluctuations cause unpredictable costs
Penalizes successful marketing campaigns
Flat-rate wins for growing academies. If you run a promotion that brings in 20 trial members this month, your software bill should not spike. If you grow from 60 to 120 members over the year, your reward should be more revenue — not a software bill that doubled alongside it.
House of Grapplers, Gymdesk, Kicksite, and MindBody all use flat-rate pricing. Zen Planner and Wodify use per-member models. Glofox uses custom pricing that varies by negotiation. For a deeper look at what each platform offers beyond pricing, see our martial arts software comparison guide.
Frequently Asked Questions
How much does gym management software cost per month?+
Gym management software costs between $0 and $599 per month. Free tiers like House of Grapplers cover basic billing and member management for up to 25 members. Mid-range platforms ($69–$200/mo) add scheduling, reporting, and automation. Enterprise platforms like MindBody ($129–$599/mo) target multi-location studios with advanced analytics and marketing tools.
Is there free gym management software?+
Yes. House of Grapplers offers a free tier that includes billing, attendance tracking, belt promotion tracking, and member management for up to 25 members with 5 classes. It is the only martial arts-focused platform with a genuine free tier that does not require a credit card and has no time limit.
Why do some platforms charge per member?+
Per-member pricing aligns the platform's revenue with your growth — they earn more as you grow. The downside is unpredictable costs: a gym that runs a successful promotion and adds 30 trial members in a month could see their software bill spike unexpectedly. Flat-rate pricing is more predictable and rewards growth rather than penalizing it.
What's the cheapest gym management software?+
House of Grapplers is the cheapest option with a free tier ($0/mo for up to 25 members) and a Pro tier at $29/mo for up to 100 members. Kicksite starts at $69/mo. Gymdesk starts at $75/mo. Every other major platform starts above $100/mo. Price alone should not drive the decision — the cheapest tool that does not handle your billing creates expensive workarounds.
Is expensive gym software worth it?+
It depends on what you need. For a single-location martial arts academy with under 200 members, platforms in the $0–$29/mo range cover billing, scheduling, attendance, and belt tracking. Enterprise pricing ($200+/mo) makes sense for multi-location franchises, wellness studios with spa and retail, or gyms that need built-in marketing automation. Most martial arts gym owners are overpaying for features designed for yoga studios and wellness spas.
Written by
The HouseOfGrapplers Team
Building the operating system for grappling academies — billing, attendance, belt tracking, and everything in between.
Grow your gym without growing your software bill
Flat-rate pricing. No per-member fees. No contracts. Free tier for up to 25 members. Built specifically for martial arts academies.